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Management Sciences for Health -MSH

Office Assistant

Oyo, Nigeria

13 days remaining

Ascentech Services Limited

Internal Control Executive

Ogun, Nigeria

2 days remaining

Tempkers Limited

Personal Technical Assistant

Lagos, Nigeria

20 days remaining

Search for Common Ground (SFCG)

CLOSED

Procurement, Administrative, & Logistics Coordinator - Adamawa

Lagos, Nigeria

Closed 21 days ago

International Institute of Tropical Agriculture (IITA)

CLOSED

Administrative Assistant

Oyo, Nigeria

Closed 12 days ago

The Concept Group

CLOSED

Underwriting Executives

Lagos, Nigeria

Closed 23 days ago

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Tempkers Limited

CLOSED

Personal Technical Assistant To The Chief Strategist

Lagos, Nigeria

Closed 15 days ago

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Office Assistant

Closing: May 21, 2024

13 days remaining

Published: May 6, 2024 (2 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Qualifications
Required Minimum Education:
  • University Degree

Required Minimum Experience:

  • 3 – 5 years related work experience with International organizations in Nigeria.
  • Warm personality with strong communication skills.
  • Knowledge of administrative and clerical procedures.
  • Knowledge of computers and relevant software application.
  • Knowledge of customer service principles and practices.
  • Ability to work a switchboard.
  • Logical and flexible approach to solving problems, especially when   working under pressure.

Knowledge and Skills:

  • Verbal and written language skills in English required
  • Telephone Skills
  • Verbal Communication
  • Microsoft Office Skills
  • Listening, Professionalism
  • Customer Focus, Organization
  • Informing Others
  • Handles Pressure

Competencies:

  • Verbal and written communication skills
  • Professional personal presentation    
  • Customer service orientation   
  • Information management
  • Organizing and planning
  • Attention to detail
  • Initiative
  • Reliability
  • Stress tolerance
  • Ability to travel if required.
Responsibilities
Qualifications
Required Minimum Education:
  • University Degree

Required Minimum Experience:

  • 3 – 5 years related work experience with International organizations in Nigeria.
  • Warm personality with strong communication skills.
  • Knowledge of administrative and clerical procedures.
  • Knowledge of computers and relevant software application.
  • Knowledge of customer service principles and practices.
  • Ability to work a switchboard.
  • Logical and flexible approach to solving problems, especially when   working under pressure.

Knowledge and Skills:

  • Verbal and written language skills in English required
  • Telephone Skills
  • Verbal Communication
  • Microsoft Office Skills
  • Listening, Professionalism
  • Customer Focus, Organization
  • Informing Others
  • Handles Pressure

Competencies:

  • Verbal and written communication skills
  • Professional personal presentation    
  • Customer service orientation   
  • Information management
  • Organizing and planning
  • Attention to detail
  • Initiative
  • Reliability
  • Stress tolerance
  • Ability to travel if required.
  • The Office Assistant will manage the organization and running of the daily administrative operations of the state office.
  • S/he will coordinate the MSH logistics support services provided to all technical program areas, and provide logistical support to all MSH projects in state by working with USAID and the GON to retrieve shipments from customs.

General Duties

  • Maintaining inventory (supplies, items, equipment) and the required inventory records.
  • Stocks, stores and warehouse management.
  • Assets coding and inventory reporting.
  • Safeguarding of assets/supplies.
  • Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
  • Assist in organizing for the dispatch  of goods  and equipment  whenever  required and ensure  that  packing  list,  waybills  and  export  documentations   where  necessary  are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
  • Capacity building of team members.
  • File incoming help requests from end users via both telephone and e-mail in a courteous manner.
  • Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
  • With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).
  • Prepare the Projector and other presentation materials for quality presentations.
  • Test fixes to ensure problem has been adequately resolved.
  • Perform post-resolution follow-ups to help requests.
  • Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
  • Ability to travel 40% of the time to various state offices.
  • Ensure that systems are in place in-country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
  • Monitor and ensure compliance.

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Administrative, clerical jobs

Education, academic industry jobs

Mid-level jobs

Jobs in Oyo

Jobs in Nigeria

Administrative, clerical jobs in Oyo

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